Every hour your inspectors spend on paperwork is an hour they’re not conducting inspections. Floodlight NDT software eliminates administrative busywork so your team can focus on billable work.
*Based on $50/hour fully loaded inspector cost. Your results may vary.
The Hidden Cost of Paper-Based NDT Operations
Most NDT service companies don’t realize how much time their inspectors lose to administrative tasks. When you add up briefings, report writing, timecard entry, and invoicing delays, it’s often 20-30% of an inspector’s workday spent on non-billable activities.
❌ Without NDT Software
- Inspectors write reports at the end of the day (or week)
- Office staff re-keys data from handwritten forms
- Invoicing waits until reports are finalized
- Scheduling is done via phone calls and whiteboards
- Calibration tracking is manual spreadsheets
- Finding past inspection records takes hours
✅ With Floodlight NDT Software
- Inspectors complete reports on-site, in real-time
- Data flows directly into your system—no re-keying
- Invoice the same day the work is completed
- Scheduling and dispatch is automated
- Equipment calibration alerts are automatic
- Pull any historical record in seconds
NDT Software ROI: Time Savings Breakdown
Using Floodlight’s NDT inspection software, inspection services companies can save each inspector up to 24 administrative hours per month. That time can be reallocated to conducting inspections, enabling your organization to maximize resources and revenue.
| NDT Field Inspector or Admin Activity | Average Time Spent Per Month (Hours) | Hours Saved Per Month | How Floodlight Reduces Time Spent | |
|---|---|---|---|---|
| Before Floodlight | After Floodlight | |||
| Inspector briefing | 4.5 | 3.5 | 1 | Scheduling and dispatch automation reduces briefing time |
| Equipment gathering | 4 | 3.5 | 0.5 | Digital job prep reduces last-minute adjustments |
| Travel time | 18 | 16 | 2 | Improved scheduling reduces unnecessary or extra travel |
| Calibrating instruments | 4 | 3 | 1 | Tracking calibration schedules, automated documentation |
| Reviewing documents or drawings | 8 | 6 | 2 | Digital access before arrival reduces review time on site |
| Conducting inspections | 85 | 83 | 2 | Integrated documentation and updates streamline processes |
| Capturing and associating images | 5 | 3 | 2 | Direct image association in reports eliminates duplication |
| Interpreting results | 8 | 6 | 2 | Faster access to reports, field-based data entry for Level III insights |
| Logging test results | 8 | 6 | 2 | Integrations with other software streamlines data management |
| Creating and completing inspection reports | 25 | 20.5 | 4.5 | On-site report entry reduces rework; boilerplate reports save time |
| Completing timecards | 4.5 | 2.5 | 2 | Automated time tracking eliminates manual entry delays |
| Invoicing clients | 6 | 3 | 3 | Quoting and instant report submission allows same-day invoicing |
| TOTAL | 180 hrs | 156 hrs | 24 hrs | |
Calculate Your NDT Software ROI
Use the formula below to estimate your annual savings from implementing Floodlight.
___
288
$___
$___
5 inspectors × 288 hours × $50 = $72,000 per year in recaptured productivity.
Beyond Time Savings: Additional NDT Software ROI
The 24 hours saved per month is just the start. Floodlight delivers ROI in ways that are harder to measure but equally important.
💵 Faster Cash Flow
When reports are completed on-site and submitted the same day, invoices go out immediately. Many of our customers have cut their average days-to-payment by 50% or more.
📉 Fewer Billing Errors
Manual data entry causes mistakes. Time gets logged incorrectly, line items get missed, and customers dispute invoices. Floodlight’s automated workflow eliminates these errors.
✅ Audit-Ready Records
When auditors come calling, you need records instantly. Floodlight maintains a complete digital trail of every inspection, certification, and calibration—searchable in seconds.
📈 Capacity Without Hiring
24 hours per inspector per month means your existing team can handle more work. That’s like adding capacity without the cost of recruiting, hiring, and training new inspectors.
🔧 Equipment Utilization
Automated calibration tracking ensures equipment is always ready. No more discovering at a job site that a gauge is out of calibration—and losing a day of billable work.
😊 Inspector Satisfaction
Your inspectors became NDT technicians to do inspections, not paperwork. Reducing admin burden improves job satisfaction and retention—saving you hiring costs.
What NDT Companies Say About Floodlight's ROI
“We used to spend 2-3 days just getting invoices out after a job. Now we invoice the same day. Our cash flow has never been better.”
— NDT Service Company Owner
“Our inspectors actually like using Floodlight. They said it’s the first software that doesn’t feel like it was built by someone who’s never been in the field.”
— Operations Manager
“We passed our last audit in record time. Everything was digital, searchable, and organized. The auditor was impressed—and so were we.”
— Quality Manager
How Floodlight Features Drive NDT Software ROI
Every feature in Floodlight was designed to eliminate waste, reduce errors, and accelerate your quote-to-cash cycle.
📋 Mobile Data Capture
Inspectors enter data directly into the system from their phone or tablet—on-site, in real-time. No more handwritten notes that need to be transcribed later. Data flows into reports automatically.
ROI Impact: Saves 4.5 hours/month on report creation alone.
📅 Scheduling & Dispatch
Assign jobs to the right inspector based on location, certification, and availability. Inspectors see their schedule on their mobile device with all job details attached.
ROI Impact: Saves 2+ hours/month in travel time and 1 hour in briefings.
📄 Automated Report Generation
Reports are generated automatically from inspection data. Boilerplate sections, code references, and formatting are handled by the system. Inspectors just enter the findings.
ROI Impact: Reduces report creation time by 18% (4.5 hours/month).
💰 Quote-to-Invoice Workflow
Create quotes, convert them to work orders, complete the inspection, and generate invoices—all in one connected workflow. No more chasing down paperwork to bill clients.
ROI Impact: Saves 3 hours/month on invoicing; accelerates payment by days or weeks.
🔧 Equipment & Certification Tracking
Track calibration due dates for every piece of equipment. Track certification expiration for every inspector. Get alerts before anything lapses so you’re never caught off-guard.
ROI Impact: Prevents lost billable days due to out-of-calibration equipment or expired certs.
⏱️ Automated Time Tracking
Time is captured automatically as inspectors work through jobs. No more end-of-day timecard reconstruction. Accurate time data flows directly to invoicing.
ROI Impact: Saves 2 hours/month on timecard entry; eliminates unbilled time leakage.
See the NDT Software ROI for Yourself
Schedule a demo and we'll walk through exactly how Floodlight would save time in your specific operation. Bring your questions—we'll show you the math.