NDT Reporting Software
Deliver Same-Day Inspection Reports. Automatically.
Your inspectors finished the job at 2 PM. Your customer wants the report by end of day. But the data is on a clipboard, the photos are on someone’s phone, and the report template is a Word doc that takes an hour to format. Sound familiar?
Floodlight’s NDT reporting software eliminates the gap between completing an inspection and delivering a professional report. Field data flows directly into report templates — no retyping, no reformatting, no chasing down photos. Most Floodlight customers deliver inspection reports the same day the work is performed, often before the technician leaves the site.
The Reporting Bottleneck That Costs NDT Companies Real Money
For most NDT service companies, report creation is the single biggest administrative time sink. Here’s how the typical process works without NDT reporting software:
Inspector completes the inspection and writes findings on paper forms or a personal notepad
Inspector takes photos on a phone — maybe labels them, maybe doesn’t
Inspector drives back to the office (or waits until evening) to start the report
Office staff opens a Word or Excel template and manually types findings, copies photos, resizes and captions them
Someone reviews the report for errors, code references, and formatting — then exports to PDF and emails the customer
The cost of this process:
1 to 3 hours per report. For an NDT company doing 20 inspections per week, that’s 20 to 60 hours of administrative labor just for reporting — time your inspectors could spend on billable work. Delayed reports also delay invoicing. If the report takes three days, the invoice takes three days. Multiply that across every job and the cash flow impact adds up fast.
How Floodlight NDT Reporting Software Works
Capture Data in the Field
Technicians use Floodlight’s mobile app on their phone or tablet to capture inspection data as they work. Custom digital forms support every NDT method — UT thickness readings, RT shot logs, weld maps, MT and PT findings, visual inspection checklists. Photos attach directly to the inspection record with timestamps and annotations. Everything is validated as it’s entered.
Reports Generate Automatically
When the inspection is complete, Floodlight assembles the report using your configured templates. Findings, measurements, photos, technician certifications, equipment calibration records, and code references populate automatically. Your company logo, standard boilerplate, and customer-specific formatting are already built in. No manual formatting required.
Review, Approve, Deliver
A supervisor reviews and approves with a digital signature. The finished report exports as PDF meeting your customer’s requirements — API 510, API 570, API 653, ASME Section V, or custom formats. Deliver through Floodlight’s customer portal for instant access, or export and email. Same-day turnaround becomes the norm, not the exception.
NDT Reporting Software vs. Report-Only Tools
There are several NDT reporting tools on the market that focus specifically on generating reports. That’s useful, but it only solves part of the problem. Floodlight is different because reporting is connected to everything else in your operation.
| Capability | Report-Only Tools | Floodlight |
|---|---|---|
| Custom report templates | ✓ | ✓ |
| Mobile data capture | Some | ✓ with offline |
| Photo attachment & annotation | ✓ | ✓ |
| Quoting & proposals | ✗ | ✓ quote to work order |
| Technician scheduling & dispatch | ✗ | ✓ by cert & location |
| Certification & calibration tracking | ✗ | ✓ ASNT, PCN, ISO 9712 |
| Billing & invoicing | ✗ | ✓ from completed work orders |
| Customer portal | ✗ | ✓ instant report access |
| Complete audit trail | Limited | ✓ request to invoice |
When reporting is disconnected from the rest of your operation, you still have manual handoffs. With Floodlight, data entered during quoting flows into the work order, which flows into the field inspection, which flows into the report, which flows into the invoice. One connected workflow, no re-entry.
Report Templates for Every NDT Method
Ultrasonic Testing (UT)
Wall thickness surveys, flaw detection reports, corrosion mapping with measurement data tables and scan images
Radiographic Testing (RT)
Shot logs, film/digital image documentation, IQI records, and weld acceptance criteria per applicable code
Magnetic Particle (MT)
Surface and near-surface discontinuity reports with technique parameters, magnetizing current, and indication documentation
Liquid Penetrant (PT)
Process parameters, dwell times, developer times, and indication mapping with photos
Visual Testing (VT)
Condition assessment reports, defect documentation with annotated photographs, and acceptance criteria evaluation
Eddy Current (ET)
Inspection results with signal data, calibration records, and discontinuity characterization for tubes and heat exchangers
Use your own templates: You can use Floodlight’s pre-built templates, modify them to match your existing report formats, or build completely custom templates from scratch. Most customers start with their existing format and recreate it in Floodlight so the transition is seamless for their end customers.
Compliance Reporting That Passes Audits
NDT reports aren’t just deliverables — they’re compliance documentation that auditors examine. Floodlight supports reporting formats aligned with:
✓ API 510, API 570, API 653
✓ ASME Section V & B31.3
✓ AWS D1.1 Structural Welding
✓ ASTM Method Standards
✓ ISO 9712 & ASNT Certification Docs
✓ Customer-Specific Formats
Every report includes a complete audit trail — who performed the inspection, what certifications they held, what equipment was used, when it was last calibrated, when the report was created, who reviewed it, and when it was delivered. This traceability is automatic. It’s not something your team has to remember to document.
Works Offline for Remote Sites
NDT inspections happen in places without reliable internet — refineries, offshore platforms, remote pipeline locations, construction sites. Floodlight’s mobile app stores inspection data locally and syncs automatically when your technician reconnects. Inspectors can complete full inspections, capture all data, attach photos, and generate draft reports without any connectivity.
What NDT Companies Gain from Better Reporting
Fewer report errors because data validation happens at the point of capture, not during manual transcription
Faster audit response because all records are digital, searchable, and instantly retrievable
More consistent quality across all inspectors, regardless of experience level
Faster invoicing because completed reports trigger billing workflows automatically
Frequently Asked Questions
Common questions about NDT reporting software
Stop Spending Hours on Reports That Should Take Minutes
See how Floodlight connects your field inspections directly to professional, compliant reports and faster invoicing.